For this reason, the Week View time entry page will not be available to organizations with DCAA Compliance enabled:Įmployees can log their hours on the Day View page.
DCAA Compliance requires that each employee log their hours on the day they worked whenever possible. If DCAA Compliance is enabled, this will apply to everyone in your ClickTime account. The next section will cover how this setting affects the time entry options for all employees in your organization. More details on the Timesheet Approvals Module is available here. You will also need to have the Timesheet Approvals Module enabled on your account, and every employee who tracks hours must be assigned a Timesheet Approver to review and approve (or reject) their timesheet. Make sure to "Save" the changes in order to make sure that your organization is now using the DCAA Compliant features. If you check this box, you will see a pop-up asking you to confirm that you understand this is not typical for DCAA Compliance and employees will need to enter an additional note for any time entries they make in the future: You can also decide if you'd like employees to log hours in the future or not: You will also need to make sure that any "Company Holiday" Leave Types are set to "inactive" as Company Holidays are not currently supported for organizations using our DCAA Compliance options:Īfter inactivating the Company Holiday Leave Type, you can now check the "enable DCAA compliance" box.ĭoing so will display a pop-up reminding you that DCAA Compliance requires using our Timesheet Approvals process: You will need to have access to the Timesheet Approvals workflow ( more details here) to enable DCAA. If you cannot check this box and would like to add the Module, please contact ClickTime Support for assistance and pricing. If you do not check this box, you will not see the option to change Billing/Cost Rates for existing time entries ( see here for more details on changing Billing Rates and here for more details on changing Cost Rates). You also have the option to allow changes made in bulk to Billing Rates and Cost Rates for existing time entries (which we have done above). This is done in the "Security Settings" of the Company -> Preferences page: In order to access the DCAA Compliant options, you must have activated the additional Audit Trail Module, and you must make sure that the Audit Log is currently on. Viewing DCAA Compliant Notes in the Audit LogĬaveats / Restrictions of DCAA Compliance Features Using DCAA Compliance Features when Requesting Time Off Using DCAA Compliance Features for Time Entry This includes following all requests for explanation, preventing Managers from overriding timesheets unless absolutely necessary, and keeping the Audit Log enabled. While you will need to consult your own DCAA audit resources in order to be fully compliant, ClickTime's specific implementation has been proven to keep organizations that must be DCAA-Compliant safe, as long as they use the system properly. In order to use our DCAA Compliant features, you must have activated the additional Audit Trail Module (more details on the Module are available here). Specifically, you can review the document at - we recommend starting with enclosure 2, section 4, on page 15. More information on the general time and cost tracking requirements our DCAA implementation is based on can be found at. ClickTime provides all of the necessary components to be in compliance with the guidelines set by the Defense Contract Audit Agency (DCAA Compliancy).
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